Job Title: Human Resources Assistant
Department: Human Resources
Reports To: VP, Human Resources
Summary:
The Human Resources (HR) Assistant assists with the administration of the day-to-day operations and communications of the Human Resources department. The HR Assistant carries out administrative responsibilities in some or all the following functional areas: employment, employee relations, and training and development.
Essential Functions:
- Provide recruitment support, including scheduling interviews, checking references, applicant correspondence, and process background checks
- Coordinate on-boarding process for new employees, including creating new hire packets, scheduling trainings, ordering business cards, coordinating new hire set-up with IT and Facilities, updating the organizational chart, arranging for and assisting with delivery of new hire orientation
- Coordinate and assist with planning all employee activities (e.g., staff appreciation lunch, holiday party, Passover lunch, Kabbalat Shabbats, etc.)
- Act as resource for staff regarding questions about general HR information
- Employee personnel file maintenance and compliance
- Track staff birthdays, anniversaries, new hires for monthly reports & recognition programs
- Process incoming invoices and assist with HR budget
- Provide administrative support and/or take the lead on managing staff recognition programs
- Serve as content manager for HR page of the Intranet, including populating site and maintaining up-to-date information
- Provide customer service support for department
- Handle confidential and sensitive information
- Other duties as assigned
Education:
Bachelor’s degree or equivalent experience in business administration
Experience:
Minimum 2 years’ administrative work experience, preferably in Human Resources. Prior experience supporting recruitment function strongly desired.
Skills/Competencies:
- Familiarity with standard Human Resources policies and procedures
- Proficiency in Microsoft Office including strong Excel skills
- Ability to create statistical reports
- Ability to maintain confidentiality
- Strong customer service skills
- Ability to work on projects, manage multiple priorities and meet deadlines
- Aptitude for detail and commitment to accuracy and follow through
- Ability to be flexible and adaptable to changes and shifting priorities
Send resume & cover letter with salary requirement to: hr@jfedgmw.org
Reference: HR
Qualifications: Bachelor’s Degree Required.